# Send Email

> Internal service skill for delivering project emails via Gmail MCP. Activated automatically when any project management skill needs to send an email: deadline reminders (E6), weekly status reports (E7), approval requests (E3), client questionnaires (E1), deviation alerts (E4, E5), or meeting notifications (E8). Handles three autonomy levels: Level 1 sends immediately without confirmation, Level 2…

- **Type:** Skill
- **Install:** `agentstack add skill-kirkruglov-claude-project-manager-send-email`
- **Verified:** Yes — security-reviewed for prompt injection and unsafe behavior
- **Seller:** [KirKruglov](https://agentstack.voostack.com/s/kirkruglov)
- **Installs:** 0
- **Category:** [Communication](https://agentstack.voostack.com/c/communication)
- **Latest version:** 0.1.0
- **License:** MIT
- **Upstream author:** [KirKruglov](https://github.com/KirKruglov)
- **Source:** https://github.com/KirKruglov/claude-project-manager/tree/main/skills/send-email

## Install

```sh
agentstack add skill-kirkruglov-claude-project-manager-send-email
```

Requires the [AgentStack CLI](https://agentstack.voostack.com/docs/cli). Works with Claude Code, Cursor, and any MCP-compatible agent.

## About

# Skill: send-email

Internal service skill for sending project emails via Gmail MCP. Called exclusively by other agent skills — not directly by the user. Receives a rendered email from the calling skill, applies autonomy level rules, converts attachments if needed, and delivers via Gmail or saves a fallback draft.

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## Activation Context

This skill is activated when another agent skill instructs Claude to send an email. The calling skill provides all content; send-email handles delivery, autonomy logic, and fallback.

**Calling skills:** generate-questionnaire, generate-approval-letter, monitor-progress, coordinate-meeting, coordinate-executors.

---

## Language Detection

Determine language from `project-state.md` field `language`. If absent: scan project artifacts for Cyrillic → RU. Default: EN.

---

## Input

Parameters passed by the calling skill:

| Parameter | Required | Description |
|-----------|:--------:|-------------|
| `email_type` | yes | E1–E8 (email type from artifacts registry) |
| `to` | yes | Recipient email(s) |
| `subject` | yes | Email subject (already filled by caller) |
| `body_md` | yes | Email body in Markdown (already rendered by caller) |
| `autonomy_level` | yes | 1 / 2 / 3 |
| `attachments` | no | File paths (.md, .xlsx) |
| `convert_to_docx` | no | Convert .md attachments to .docx. Default: false |
| `cc_pm` | no | PM email for Level 2 (if absent — read from project-state.md) |

## Output

| Result | Path | Condition |
|--------|------|-----------|
| Email sent via Gmail | — (external) | Level 1/2, Gmail available; Level 3 confirmed |
| `drafts/email-draft-{type}-{YYYY-MM-DD}.md` | `drafts/` | Level 3 pending; Gmail unavailable |
| Log entry in `logs/log.md` | `logs/` | Always |

---

## Instructions

### Step 1 — Guard-rail

If called directly by a user (not as part of a skill chain):
Detection: input is natural language without structured parameters — at least one of `email_type`, `to`, `subject`, `body_md`, `autonomy_level` is absent.
Respond: "send-email is an internal service skill activated automatically during email delivery. To send a project email, trigger the relevant skill (e.g., coordinate-executors for reminders, generate-approval-letter for approvals)."

**Caller contract (for calling skills):** `body_md` MUST be fully rendered Markdown text — not a file path, template variable, or reference. The calling skill is responsible for loading its own template from `templates/`, populating all placeholders, and passing the result as a string. send-email has no `templates/` folder of its own.

### Step 2 — Validate Parameters

1. Check required fields: `email_type`, `to`, `subject`, `body_md`, `autonomy_level`.
   - If any field is missing → ask PM for the missing data.
2. If `email_type` is unknown or outside E1–E8 → default to autonomy level 3.
3. Read `project-state.md`: get `pm_email`, `project_name`, `language`.

### Step 3 — Convert Attachments

If `attachments` is set AND `convert_to_docx = true`:
- Level 1/2: convert here, before sending.
- Level 3: defer conversion until PM confirms — perform at the start of Step 5.

For each file (when converting):
- `.md` files → convert via Cowork docx skill → produce `.docx` (same filename).
- `.xlsx` files → use as-is.
- Other formats → attach as-is, warn PM in chat.
- On conversion error → log error, attach original `.md`, notify PM.

### Step 4 — Apply Autonomy Level

| Level | Email Types | Action |
|-------|------------|--------|
| 1 — auto | E6, E7 | Send immediately, no preview |
| 2 — CC PM | E4, E5 | Add PM to CC, send immediately |
| 3 — confirm | E1, E2, E3, E8 | Show draft, wait for PM approval |

**Level 3 flow:**

1. Save draft to `drafts/email-draft-{email_type}-{YYYY-MM-DD}.md`.
2. Display in chat:
   ```
   Draft ready ({email_type}):
   — To: {to}
   — Subject: {subject}
   — Attachments: {list or "none"}
   [body preview: first 5 lines or full if 10 recipients) requires explicit PM confirmation regardless of level
- Level 3 draft awaits confirmation within the current session; if session closes, draft remains in `drafts/`
- Direct user invocation is not supported

## Source & license

This open-source skill is cataloged on AgentStack and links to its original source — we do not rehost the code.

- **Author:** [KirKruglov](https://github.com/KirKruglov)
- **Source:** [KirKruglov/claude-project-manager](https://github.com/KirKruglov/claude-project-manager)
- **License:** MIT

Install and usage instructions live in the source repository linked above.

## Pricing

- **Free** — Free

## Security capabilities

Automated source analysis of v0.1.0 — what this tool can access:

- **Network access:** no
- **Filesystem access:** no
- **Shell / process execution:** no
- **Environment & secrets:** no
- **Dynamic code execution:** no

*"Yes" means the capability is present in the source — more access means more to trust, not that it is unsafe.*


## Versions

- **0.1.0** — security scan: passed — Imported from the upstream source.

## Links

- Listing page: https://agentstack.voostack.com/l/skill-kirkruglov-claude-project-manager-send-email
- Seller: https://agentstack.voostack.com/s/kirkruglov
- Browse the marketplace: https://agentstack.voostack.com/browse

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