# Weekly Cleanup Routine

> A lightweight 5-minute weekly health check covering bounce monitoring, new contact quality, workflow health, list growth trends, and data quality sampling. Quick early warning system, not a comprehensive audit.

- **Type:** Skill
- **Install:** `agentstack add skill-tomgranot-hubspot-admin-skills-weekly-cleanup-routine`
- **Verified:** Yes — security-reviewed for prompt injection and unsafe behavior
- **Seller:** [TomGranot](https://agentstack.voostack.com/s/tomgranot)
- **Installs:** 0
- **Category:** [Agent Skills](https://agentstack.voostack.com/c/agent-skills)
- **Latest version:** 0.1.0
- **License:** MIT
- **Upstream author:** [TomGranot](https://github.com/TomGranot)
- **Source:** https://github.com/TomGranot/hubspot-admin-skills/tree/main/skills/weekly-cleanup-routine

## Install

```sh
agentstack add skill-tomgranot-hubspot-admin-skills-weekly-cleanup-routine
```

Requires the [AgentStack CLI](https://agentstack.voostack.com/docs/cli). Works with Claude Code, Cursor, and any MCP-compatible agent.

## About

# Weekly Cleanup Routine

A fast, 5-minute weekly check that catches problems early. This is not a deep audit — it is a spot-check designed to surface issues before they compound.

## Prerequisites

- HubSpot portal access
- Bounce monitoring workflow active (run `/bounce-monitoring-workflow` first)

## The 5-Minute Checklist

### Stage 1: Before — Open Dashboards

Open HubSpot in your browser. Have the following views ready:
- Email health dashboard
- Workflow dashboard
- Contacts list view (sorted by create date, descending)

### Stage 2: Execute — Five Spot Checks

#### 1. Bounce Monitoring (1 min)
- Check the `email_health_flag` list. How many contacts were flagged this week?
- If more than 10, investigate the source (bad import? form spam?).
- If zero, confirm the workflow is still active.

#### 2. New Contact Quality (1 min)
- Filter contacts created in the last 7 days.
- Spot-check 5-10 new contacts. Do they have:
  - Valid email addresses?
  - Company name populated?
  - Lifecycle stage set?
- If quality is low, check the source (which form, import, or integration created them).

#### 3. Workflow Health (1 min)
- Open the workflow dashboard. Look for:
  - Any workflows showing errors (red indicators)
  - Any workflows with zero enrollments that should be active
  - Any workflows that were accidentally turned off

#### 4. List Growth Trends (1 min)
- Check your key segment lists (customers, MQLs, suppressed).
- Is any list growing or shrinking unexpectedly?
- A sudden spike in suppressed contacts could indicate a deliverability problem.

#### 5. Data Quality Sample (1 min)
- Pull 10 random contacts from the database.
- Check: email, company, lifecycle stage, owner.
- If more than 2 out of 10 have gaps, flag for a deeper review.

### Stage 3: After — Log and Escalate

Keep a simple weekly log (spreadsheet or note):

| Date | Bounces | New Contact Quality | Workflow Issues | List Anomalies | Data Quality |
|------|---------|-------------------|-----------------|----------------|--------------|
| YYYY-MM-DD | X flagged | Good/Bad | None/Details | None/Details | X/10 complete |

Escalate anything that appears two weeks in a row.

### Stage 4: Rollback

This is a read-only review — no rollback needed. Any fixes identified are executed through their respective skills.

## Scheduling

- Run every Monday morning.
- Set a recurring 15-minute calendar block (5 minutes for the check, 10 minutes buffer for any follow-up).
- If you miss a week, do not double up — just run the next scheduled check.

## Source & license

This open-source skill is cataloged on AgentStack and links to its original source — we do not rehost the code.

- **Author:** [TomGranot](https://github.com/TomGranot)
- **Source:** [TomGranot/hubspot-admin-skills](https://github.com/TomGranot/hubspot-admin-skills)
- **License:** MIT

Install and usage instructions live in the source repository linked above.

## Pricing

- **Free** — Free

## Security capabilities

Automated source analysis of v0.1.0 — what this tool can access:

- **Network access:** no
- **Filesystem access:** no
- **Shell / process execution:** no
- **Environment & secrets:** no
- **Dynamic code execution:** no

*"Yes" means the capability is present in the source — more access means more to trust, not that it is unsafe.*


## Versions

- **0.1.0** — security scan: passed — Imported from the upstream source.

## Links

- Listing page: https://agentstack.voostack.com/l/skill-tomgranot-hubspot-admin-skills-weekly-cleanup-routine
- Seller: https://agentstack.voostack.com/s/tomgranot
- Browse the marketplace: https://agentstack.voostack.com/browse

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Listed on AgentStack — the marketplace for AI agent skills and MCP servers. Every listing is security-reviewed. Creators keep 70%.