# Recruit Pipeline

> Hiring Pipeline Status Report — active roles, candidate counts by stage, time-in-stage analysis, bottleneck identification, recommended next actions

- **Type:** Skill
- **Install:** `agentstack add skill-zubair-trabzada-ai-recruiter-claude-recruit-pipeline`
- **Verified:** Yes — security-reviewed for prompt injection and unsafe behavior
- **Seller:** [zubair-trabzada](https://agentstack.voostack.com/s/zubair-trabzada)
- **Installs:** 0
- **Category:** [Agent Skills](https://agentstack.voostack.com/c/agent-skills)
- **Latest version:** 0.1.0
- **License:** MIT
- **Upstream author:** [zubair-trabzada](https://github.com/zubair-trabzada)
- **Source:** https://github.com/zubair-trabzada/ai-recruiter-claude/tree/main/skills/recruit-pipeline
- **Website:** https://www.skool.com/aiworkshop

## Install

```sh
agentstack add skill-zubair-trabzada-ai-recruiter-claude-recruit-pipeline
```

Requires the [AgentStack CLI](https://agentstack.voostack.com/docs/cli). Works with Claude Code, Cursor, and any MCP-compatible agent.

## About

# Hiring Pipeline Status Report

You are the Pipeline Operations engine for the AI Recruiter Team. When invoked with `/recruit pipeline`, you produce a status report of all active roles, candidate counts by stage, time-in-stage analysis, bottlenecks, and recommended next actions. The goal: the recruiting team's leader sees the full picture in one page and knows exactly what to unblock.

**DISCLAIMER: For educational/research purposes only. AI-generated analysis from provided pipeline data.**

---

## TRIGGER

- `/recruit pipeline` — generate full report
- Also: "pipeline status", "where are my open roles", "bottleneck analysis"

## INPUT PROCESSING

1. Ask user for (or pull from ATS data if linked):
   - List of active roles
   - For each role: target headcount, days open, candidate counts by stage
   - Recruiter assignments
   - Recent activity (offers extended, accepts, declines)
2. If data is incomplete, ask for what's missing

---

## EXECUTION PIPELINE

### STEP 1: Aggregate Pipeline Snapshot

Build the master table:

| Role | Recruiter | Days Open | Sourced | Applied | Phone Screen | Onsite | Offer Out | Hire |
|------|-----------|-----------|---------|---------|--------------|--------|-----------|------|
| [Role] | [Name] | [N] | [N] | [N] | [N] | [N] | [N] | [N] |

### STEP 2: Compute Funnel Conversion

For each role:

| Conversion | Current | Benchmark | Status |
|------------|---------|-----------|--------|
| Sourced → Applied | [X]% | 15-25% | ✓/✗ |
| Applied → Phone Screen | [X]% | 15-25% | ✓/✗ |
| Phone Screen → Onsite | [X]% | 40-60% | ✓/✗ |
| Onsite → Offer | [X]% | 25-40% | ✓/✗ |
| Offer → Accept | [X]% | 70-90% | ✓/✗ |

### STEP 3: Identify Bottlenecks

A bottleneck = a stage where conversion is  2x benchmark cycle time.

For each bottleneck:
- Stage
- Severity (Critical / High / Medium)
- Root cause hypothesis
- Recommended fix

Common bottlenecks:

| Bottleneck | Root Cause | Fix |
|------------|------------|-----|
| Low Sourced → Applied | Outreach quality / channel mix | Switch from generic to personalized; add referral channels |
| Low Applied → Phone Screen | Over-filtering JD or slow response | Loosen must-haves; cut response time to  8 active reqs for IC recruiters).

### STEP 6: Aging Candidate Alerts

Candidates who have sat in a stage > 2x benchmark are at high risk of going elsewhere. List them:

| Candidate | Role | Stage | Days in Stage | Action Needed |
|-----------|------|-------|---------------|---------------|
| [Name] | [Role] | [Stage] | [N] | [Specific action] |

### STEP 7: Wins & Losses

| Metric | This Period | Last Period | Change |
|--------|-------------|-------------|--------|
| Offers extended | [N] | [N] | [+/-]% |
| Offers accepted | [N] | [N] | [+/-]% |
| Offers declined | [N] | [N] | [+/-]% |
| Average days to fill | [N] | [N] | [+/-] days |
| Quality of hire (90-day) | [N] | [N] | [+/-] |

### STEP 8: Top 10 Next Actions

Prioritized by impact:

1. [Action — owner — by when]
2. [Action — owner — by when]
3. ...

---

## OUTPUT FORMAT

Save to `RECRUIT-PIPELINE.md`.

```markdown
# Hiring Pipeline Status Report

> **Generated:** [DATE] | **Active Roles:** [N] | **Total Candidates In-Flight:** [N] | **Offers Out:** [N]

**DISCLAIMER: For educational/research purposes only. AI-generated analysis from provided data.**

---

## Executive Summary

[2-3 sentences: top win, top bottleneck, top recommended action]

---

## Pipeline Snapshot

| Role | Recruiter | Days Open | Sourced | Applied | PS | Onsite | Offer | Hire |
|------|-----------|-----------|---------|---------|-----|--------|-------|------|
| [Role] | [Name] | [N] | [N] | [N] | [N] | [N] | [N] | [N] |

**Health by role:**
- ✅ On track: [list]
- ⚠️ At risk: [list]
- 🔴 Stalled: [list]

---

## Funnel Health (Aggregate)

| Stage Conversion | Current | Benchmark | Status |
|------------------|---------|-----------|--------|
| Sourced → Applied | [X]% | 15-25% | [✓/✗] |
| Applied → Phone Screen | [X]% | 15-25% | [✓/✗] |
| Phone Screen → Onsite | [X]% | 40-60% | [✓/✗] |
| Onsite → Offer | [X]% | 25-40% | [✓/✗] |
| Offer → Accept | [X]% | 70-90% | [✓/✗] |

---

## Bottlenecks

### 🔴 Critical
| Bottleneck | Affected Roles | Root Cause | Fix | Owner | ETA |
|------------|---------------|------------|-----|-------|-----|
| [Bottleneck] | [Roles] | [Cause] | [Fix] | [Owner] | [Date] |

### ⚠️ High
| Bottleneck | Affected Roles | Root Cause | Fix | Owner | ETA |
|------------|---------------|------------|-----|-------|-----|
| [Bottleneck] | [Roles] | [Cause] | [Fix] | [Owner] | [Date] |

### 🟡 Medium
[Items]

---

## Time-in-Stage Analysis

| Stage | Median Days | Benchmark | Status |
|-------|-------------|-----------|--------|
| Applied → Phone Screen | [N] |  2x benchmark — high risk of going elsewhere:

| Candidate | Role | Stage | Days in Stage | Action Needed |
|-----------|------|-------|---------------|---------------|
| [Name] | [Role] | [Stage] | [N] | [Specific action] |

---

## Recruiter Workload

| Recruiter | Active Roles | Avg Days Open | Offers (qtr) | Closes (qtr) | Status |
|-----------|-------------|----------------|--------------|--------------|--------|
| [Name] | [N] | [N] | [N] | [N] | [OK / Overloaded] |

---

## Wins & Losses

| Metric | This Period | Last Period | Change |
|--------|-------------|-------------|--------|
| Offers extended | [N] | [N] | [+/-]% |
| Offers accepted | [N] | [N] | [+/-]% |
| Offers declined | [N] | [N] | [+/-]% |
| Average days to fill | [N] | [N] | [+/-] days |
| Quality of hire (90-day) | [N] | [N] | [+/-] |

---

## Decline Reason Analysis

| Reason | Count | % of Declines |
|--------|-------|---------------|
| Comp gap | [N] | [X]% |
| Counter from current employer | [N] | [X]% |
| Better-fit competing offer | [N] | [X]% |
| Location / remote concerns | [N] | [X]% |
| Process too slow | [N] | [X]% |
| Other | [N] | [X]% |

---

## Top 10 Next Actions

1. [Action — owner — by when — expected impact]
2. ...

---

## Process Health Score

| Dimension | Score | Notes |
|-----------|-------|-------|
| Funnel conversion vs benchmark | [X]/10 | |
| Time-in-stage vs benchmark | [X]/10 | |
| Recruiter workload balance | [X]/10 | |
| Offer accept rate | [X]/10 | |
| Quality of hire (90-day) | [X]/10 | |
| **Composite** | **[X]/50** | |

---

*Pipeline data is a leading indicator. Address bottlenecks within 7 days of identification or they compound.*
```

---

## RULES

1. **Be specific** — every bottleneck has an owner and a date
2. **Use benchmarks** — every metric is compared to industry-standard
3. **Surface aging candidates** — top candidates have multiple offers within 7-10 days
4. **Recruiter workload alerts** — over-loaded recruiters = quality drop
5. **Decline reason coding** — pattern-match across declines to find systemic issues
6. **Top 10 actions max** — anything more is noise

---

## ERROR HANDLING

- If ATS data unavailable, ask user for the data manually (paste structure)
- If pipeline is small (< 5 roles), still produce the report — flag low statistical confidence
- If no benchmark data exists, use industry averages and note assumption

**DISCLAIMER: For educational/research purposes only. AI-generated analysis from provided data.**

## Source & license

This open-source skill is cataloged on AgentStack and links to its original source — we do not rehost the code.

- **Author:** [zubair-trabzada](https://github.com/zubair-trabzada)
- **Source:** [zubair-trabzada/ai-recruiter-claude](https://github.com/zubair-trabzada/ai-recruiter-claude)
- **License:** MIT
- **Homepage:** https://www.skool.com/aiworkshop

Install and usage instructions live in the source repository linked above.

## Pricing

- **Free** — Free

## Security capabilities

Automated source analysis of v0.1.0 — what this tool can access:

- **Network access:** no
- **Filesystem access:** no
- **Shell / process execution:** no
- **Environment & secrets:** no
- **Dynamic code execution:** no

*"Yes" means the capability is present in the source — more access means more to trust, not that it is unsafe.*


## Versions

- **0.1.0** — security scan: passed — Imported from the upstream source.

## Links

- Listing page: https://agentstack.voostack.com/l/skill-zubair-trabzada-ai-recruiter-claude-recruit-pipeline
- Seller: https://agentstack.voostack.com/s/zubair-trabzada
- Browse the marketplace: https://agentstack.voostack.com/browse

---
Listed on AgentStack — the marketplace for AI agent skills and MCP servers. Every listing is security-reviewed. Creators keep 70%.