Running Review Recovery

Running Review Recovery

Turn review findings into fixed proposal. A color team review produces a findings matrix; recovery is the disciplined work of closing every finding that matters before the next milestone. A Red Team without recovery is theater — the weaknesses were found and then shipped anyway. This skill owns the recovery process: assign each finding, drive the rewrites, verify each fix against the standard, and report a burn-down the team can trust.

When to use this skill

Use this skill immediately after a color team review (reviewing-color-teams), in the recovery window the schedule reserves. Run it after a Pink, Red, or Gold review — any review that produced findings to work.

It does not perform the reviews (reviewing-color-teams) and does not write proposal content (the drafting skills). It manages the closure of findings and verifies it.

Inputs

Required:

• The color review artifact (20-color-review-.md) with its findings

matrix.

• 10-compliance-matrix.md: the standard each fix is verified against.
• The proposal content the findings point to — 12-sections/ and the volume

artifacts.

Preferred upstream artifacts:

• The solicitation Section M — the scoring standard the fixes must satisfy.
• 09-proposal-management/: the schedule, so recovery fits the window, and the

action register, which recovery actions feed into.

Read ../../shared/glossary.md and ../../shared/pursuit-workspace.md if not already read this session.

Intake

Ask these as a numbered list.

1. Which review. Which color review's findings is this recovery working, and

where is the findings matrix?

1. The recovery window. How much time is there before the next milestone

(the next review, or submission)?

1. The team. Who is available to make the fixes — the section authors,

volume leads?

1. Scope. Recover all findings, or a defined subset (for example,

deficiencies and significant weaknesses only, given a short window)?

Workflow

Review Recovery:
- [ ] Step 1: Load the findings matrix; complete intake
- [ ] Step 2: Triage and prioritize the findings
- [ ] Step 3: Assign each finding to an owner with a due date
- [ ] Step 4: Drive the fixes (the rewrite loop)
- [ ] Step 5: Verify each fix against the standard
- [ ] Step 6: Maintain the recovery dashboard; report status
- [ ] Step 7: Write the recovery artifact (23-review-recovery.md)

Step 1: Load. Read the color review's findings matrix and the compliance matrix.

Step 2: Triage. Sort the findings by severity using references/recovery-method.md: deficiencies first (the proposal is unawardable until each is closed), then significant weaknesses, then weaknesses, then strength opportunities, then administrative items. Against the recovery window, decide what must close before the next milestone and what can wait. If the window cannot fit the must-fix findings, that is a schedule problem to escalate now (see the method file).

Step 3: Assign. Give every finding to be worked an owner and a due date inside the recovery window. Each finding becomes a tracked recovery item. Feed these into the 09-proposal-management/ action register if it exists.

Step 4: Drive the fixes. For each finding, the owner makes the correction — using drafting-proposal-sections (or the relevant volume skill) for content fixes. The recovery skill tracks the rewrite loop: in progress, drafted, ready for verification.

Step 5: Verify closure. A finding is not closed because someone edited the section. It is closed when the fix is verified against the standard: the corrected content satisfies the requirement (compliance matrix) and answers the evaluation concern (Section M) the finding raised. Verify each fix explicitly. A deficiency is closed only when the requirement is demonstrably met. Re-open any fix that does not actually resolve the finding.

Step 6: Dashboard. Maintain a recovery dashboard: per finding, the severity, owner, status, and verification result; and a burn-down — how many findings of each severity remain open against the time left. The dashboard tells the proposal manager, honestly, whether recovery is on track.

Step 7: Write. Write 23-review-recovery.md using templates/recovery-dashboard.md. Update the compliance matrix status for every requirement a fix touched.

Output

One artifact: 23-review-recovery.md — the recovery dashboard and verification record. (Re-running after a later review appends or supersedes per the merge protocol.)

Present the user with: the burn-down (open findings by severity vs. time left), every deficiency or significant weakness still open, any fix that failed verification, and an honest statement of whether recovery will complete before the next milestone.

References

• references/recovery-method.md: triaging findings, assignment, the rewrite loop, verifying closure against the standard, the burn-down, and recognizing when recovery itself is at risk.
• templates/recovery-dashboard.md: the recovery dashboard artifact template.

Guardrails

• Verified, not just edited. A finding closes only when the fix is verified

to satisfy the requirement and answer the evaluation concern. "The author changed it" is not closure.

• Deficiencies first, always. A deficiency makes the proposal unawardable.

Every deficiency closes before lower-severity work, regardless of how easy the easy items are.

• Honest burn-down. Report recovery status truthfully. A dashboard that

shows green while deficiencies are open denies the team the chance to react.

• Escalate an unworkable window. If the must-fix findings cannot be closed

in the time available, say so immediately — it is a schedule decision for the proposal manager, not something to absorb silently.

• Recovery manages fixes; it does not invent content. The corrections are

made by the drafting skills, by named owners.

Source & license

This open-source skill is cataloged on AgentStack and links to its original source — we do not rehost the code.

• Author: danielkinneyspears
• Source: danielkinneyspears/federal-proposal-skills
• License: Apache-2.0

Install and usage instructions live in the source repository linked above.