Vault Tracker

Vault Tracker

Unified PORT object lifecycle management: track Projects, Operations, Responsibilities, and externally tracked Task references; detect mismatches between filesystem location, Portent metadata, and active navigation; propose transitions; and coordinate archival.

Manage lifecycle and navigation for PORT objects: Project, Operation, Responsibility, and externally tracked Task references.

Portent reference: ../references/portent-knowledge-base-spec.md.

Recency Priority

Work the active surface newest-first, ranked by each object's updated frontmatter date (fall back to file modification time when updated is absent). Concentrate scrutiny on the freshest material — recently-touched objects are where active thinking lives and where new mismatches, overlaps, and gaps appear. Long-untouched objects are assumed settled and rank lower, but are never excluded: they remain valid link targets, merge destinations, and canonical homes, and still get a structural check (broken links, orphaning).

Surface recently-touched objects' metadata and navigation mismatches first when reporting and proposing transitions.

Command

vault-tracker [--mode report|apply-safe|apply] [--project NAME] [transition]

Parameters

• --mode report|apply-safe|apply (default: report)
• --project NAME optional project name/path to scope operation
• transition optional explicit transition intent (e.g., mark shipped,

archive now)

Lifecycle States

• active — currently executing project
• exploring — early investigation, not fully committed
• paused — temporarily on hold
• shipped — completed/delivered
• archived — moved to archive/
• fleeting — rough idea fragment (in ideas/fleeting/)
• incubating — idea stage (in ideas/incubating/)
• someday — intentionally parked idea (in ideas/someday/)
• rejected — explicitly declined idea (in ideas/rejected/)

Portent frontmatter is authoritative for object meaning:

• Project transitions update stage and status before file moves.
• Operations should usually belongs_to a Responsibility or Project.
• Responsibilities should collect related Projects and Operations.
• Ideas promoted to active work become type: Project, status: organized, and

stage: active before or during any folder movement.

Valid Transitions

| From | To | Conditions | | --------------------------------------- | ------------- | ------------------ | | active ↔ exploring | Bidirectional | Reclassification | | active\|exploring → paused | One-way | Needs break point | | paused → active | One-way | Resuming work | | exploring → incubating | One-way | Back to idea stage | | active\|exploring\|paused → shipped | One-way | Completion | | shipped → archived | One-way | Final archival | | fleeting → incubating | One-way | Idea has shape | | incubating → someday | One-way | Park for later | | fleeting\|incubating → rejected | One-way | Declined idea |

Mode Behavior

• report: audit Portent metadata vs filesystem/navigation state, detect

mismatches, propose transitions

• apply-safe: apply unambiguous metadata and navigation updates only (no file

moves)

• apply: apply confirmed transitions including file moves and link rewrites

Workflow

1. Scan active navigation: Read index.md when present to discover active

project and idea entry points.

1. Scan projects/: Discover project directories and their lifecycle

location.

1. Scan PORT metadata:

• Projects in projects/, shaped project candidates in ideas/
• Operations under notes/operations/ or equivalent local convention
• Responsibilities under notes/responsibilities/ or equivalent local

convention

• Task references that live outside the vault but relate back to Portent

objects

1. Detect mismatches:

• Portent type, status, and stage vs folder location
• Active index.md entries vs archived or inactive object metadata
• Active Projects missing from index.md when local convention uses an

active catalog

• Operations without a Responsibility or Project parent
• Responsibilities without related Projects or Operations when obvious
• Duplicate idea or project directories that should be one lifecycle item

1. Propose transitions and merges:

• Smallest valid state change per mismatch
• Canonical merge target for duplicate ideas/projects
• Link rewrites and index/navigation updates required by the merge

1. Handle idea promotion paths:

• ideas/incubating/ → projects/active/ (promote to project)
• ideas/fleeting/ → ideas/incubating/ (promote idea)
• ideas/incubating/ → ideas/someday/ (park idea)
• ideas/incubating/ → ideas/rejected/ (decline idea)

1. Apply by mode:

• report: return proposals with evidence and confidence
• apply-safe: update Portent frontmatter, index links, and obvious

backlinks when unambiguous, no merges

• apply: perform confirmed file moves, high-confidence merges, and inbound

link rewrites

1. Shipped compaction: When a project transitions to shipped, immediately

run or propose vault-compact --scope projects --project --mode apply --aggression aggressive to merge launch artifacts, drafts, research, and stale execution notes into one canonical shipped project record. Absorbed curated files may be deleted after unique content is preserved. Never delete raw/.

1. Log operation: Append concise entry to log.md

Merge Rules

Merge idea or project directories only when they represent the same underlying thing, not just similar domains. Prefer the more advanced lifecycle state as the canonical destination (active over incubating, incubating over fleeting) unless the user says otherwise.

• Preserve all files by moving them into the canonical directory or appending

sections into the canonical note.

• Preserve former names as aliases or backlinks when useful.
• Rewrite inbound links to the canonical path.
• In report mode, show both the canonical destination and what would be moved.
• In apply mode, require clear evidence or explicit user instruction.

Example Operations

# Report on all projects
vault-tracker --mode report

# Promote an incubating idea to active project
vault-tracker --mode apply --project my-idea promote-to-project

# Mark project as shipped
vault-tracker --mode apply-safe --project my-project mark shipped

# Archive a shipped project
vault-tracker --mode apply --project my-project archive now

Safety

• Never delete project files — archive moves only
• Never discard duplicate project or idea material — merge or move it
• Confirmation required for destructive moves (archive transitions)
• Link integrity: Check/rewrite inbound links before archival
• Metadata and docs are source of truth: Keep Portent frontmatter and

project docs aligned

• Skip archive operations for active/exploring without explicit evidence
• Never touch raw/processed/* or hidden/system directories

Report Scope

Default scope is live surface only (active, exploring, paused). Include shipped/archived only when explicitly requested via --project or explicit transition.

Compose Existing Skills

• vault-lint for stale/orphan detection and wikilink issues
• vault-compact for post-shipping project document consolidation
• vault-concepts for recurring theme promotion
• vault-maintain for periodic full-vault upkeep

Output

Return:

• Transitions applied/proposed with evidence and confidence
• Mismatches detected (metadata vs filesystem/navigation)
• Files moved/renamed and link rewrites applied
• Merges applied/proposed with canonical target and retained aliases
• Idea promotions (incubating→project, fleeting→incubating)
• PORT metadata updates for Project, Operation, Responsibility, and Task

references

• Index/navigation updates
• Touched files
• Skipped items and rationale

Source & license

This open-source skill is cataloged on AgentStack and links to its original source — we do not rehost the code.

• Author: markphelps
• Source: markphelps/agent-plugins
• License: MIT

Install and usage instructions live in the source repository linked above.