People Sync

People Sync Skill

Processes a Granola meeting and appends per-person intelligence to people files in memory/people/. Unlike /post-meeting (which is project-focused), this skill is people-focused — it builds stakeholder profiles from real conversations that compound across every session.

When to Activate

• User says /people-sync
• User says "sync people from meeting", "update stakeholder files"
• Naturally chains after /post-meeting for full meeting coverage

People File Location

memory/people/{firstname}-{lastname}.md

Naming: lowercase, hyphens. Example: memory/people/sarah-chen.md

Execution

Step 0: Get the Meeting

1. If user gave a topic/person:
   → mcp__claude_ai_Granola__query_granola_meetings with the search term
   → Pick the most recent match

2. If user gave nothing:
   → mcp__claude_ai_Granola__list_meetings (last 5)
   → Present list, ask user to pick one

3. Once identified:
   → mcp__claude_ai_Granola__get_meeting_transcript for full content

Step 1: Extract Participants

Get all participants from the transcript. For each person (excluding the user themselves):

1. Check if a memory/people/{name}.md file exists
2. Flag unmatched participants — ask if a new file should be created

Step 2: Per-Person Extraction

For each matched participant, extract from transcript:

| Signal | What to look for | |:-------|:-----------------| | Positions | Views, preferences, priorities stated clearly | | Pushbacks | Disagreements, concerns, hesitation, resistance | | Commitments | What they said they'd do, by when | | Questions asked | Reveals what they care about or what's unclear to them | | Communication style | Terse? Verbose? Direct? Diplomatic? (only note if new/notable) |

Attribution rules:

• Only record things clearly attributable to the person
• If ambiguous, skip — false intelligence is worse than no intelligence
• Granola's action_items can supplement but always verify against full transcript

Step 3: Read Existing File

Before appending, read the existing people file to:

• Avoid duplicating already-captured information
• Check if prior commitments from past meetings were fulfilled

Step 4: Append Meeting Entry

Append to ## Meeting History section (create it if absent):

## Meeting History

### {Meeting Title} — {YYYY-MM-DD}

**Positions:** {what they advocated for}
**Pushbacks:** {concerns or resistance raised}
**Commitments:** {what they said they'd do, with dates if mentioned}
**Style note:** {optional — only if something new/notable}

Omit any line with nothing to record. Don't write "Pushbacks: none."

Commitment tracking: If a prior commitment appears unresolved, note it:

⚠️ Unresolved from {prior date}: "{commitment}" — not mentioned in this meeting

Step 5: New Person File

If creating a new file for an unmatched participant:

---
name: {Full Name}
role: {Title / Company / Relationship}
---

{Full Name} — {role, relationship to user}.

{2-3 sentences of context: what they own, what their priorities are}

**How to work with them:** {key insight for future interactions}

## Meeting History

### {Meeting Title} — {YYYY-MM-DD}

{first entry}

Step 6: Report Back

✅ Updated {N} people files from "{Meeting Title}" ({date})

→ Sarah Chen: 1 commitment (share specs by Friday), pushed back on timeline
→ Marco Vidal: asked about pricing model — reveals cost sensitivity
→ Nina Johansson: quiet — no strong signals

⚠️ 1 unmatched participant: "Jordan K" — create a new file?

Rules

• Append-only: Never overwrite past entries. Add, don't replace.
• Commitment tracking is the compounding value: Flag unresolved past commitments.
• Quality over quantity: 3 accurate signals beat 10 vague ones.

Chaining with /post-meeting

Run both after any significant meeting:

• /post-meeting → updates what happened to the project
• /people-sync → updates what you learned about the people

Source & license

This open-source skill is cataloged on AgentStack and links to its original source — we do not rehost the code.

• Author: mshadmanrahman
• Source: mshadmanrahman/pm-pilot
• License: MIT
• Homepage: https://github.com/mshadmanrahman/pm-pilot#readme

Install and usage instructions live in the source repository linked above.