Frappe State Machine Helper

Frappe State Machine Helper

Generate state machine logic for managing complex document states and transitions in Frappe DocTypes.

Global Rules

These Frappe conventions apply to everything this skill generates, and override any conflicting example below.

• Bench commands: use bare bench (never ./env/bin/bench or a full path). Always pass --site explicitly — never run a bare bench migrate / bench run-tests. Run bench start in the background and only if it isn't already running. Don't run discovery commands (which bench, bench --version).
• DocType files live at apps////doctype//.json — the app name appears twice (directory + Python package) — with an empty __init__.py alongside. Never mkdir the folder; write the JSON and run bench --site migrate to create the structure. Don't add creation, modified, owner, modified_by, or docstatus as fields — Frappe manages them.
• Database & ORM: prefer frappe.qb.get_query() over raw frappe.db.sql(). Use frappe.db.get_all() for server logic (ignores permissions) and frappe.db.get_list() for user-facing APIs (enforces them). Never use frappe.db.set_value() on a field with validation or lifecycle logic — load the doc and doc.save() so controller hooks run. Batch-fetch related records; never query inside a loop (N+1).
• Never call frappe.db.commit() in controllers, request handlers, background jobs, or patches — Frappe auto-commits on success and rolls back on uncaught errors. Flush manually only to make a write visible to a subsequent frappe.enqueue() (or pass enqueue_after_commit=True).
• Permissions & APIs: put permission checks inside controller methods (enforced on every call path), not in API wrappers. Type-hint every @frappe.whitelist() parameter so Frappe validates and casts it, and pass methods=[...] to pin the HTTP verb.

When to Use This Skill

Claude should invoke this skill when:

• User wants to implement document status management
• User needs state transition logic
• User mentions state machine, status workflow, or document lifecycle
• User wants to validate state transitions
• User needs state-dependent behavior

Choosing a state mechanism

Pick the lightest mechanism that fits — most apps need only a status field, not docstatus.

• Status field (Select or Link) — for ordinary, non-submittable documents. Use a hardcoded Select (inline \n list) for a small fixed set of states; use a Link to a status master DocType when admins must extend the states, or when a status drives behavior and needs its own attributes.
• docstatus (0 Draft / 1 Submitted / 2 Cancelled) — only for genuine submit semantics, i.e. financial/legal immutability where a submitted document must not be edited (it can only be cancelled and amended). Set is_submittable: 1; do not declare docstatus as a field.
• Frappe Workflow doctype — for role-gated approval transitions / multi-role sign-off. Hand off to frappe-workflow-generator.

Where transition logic goes

• Validate the transition in validate / before_save (reject illegal source→target moves).
• Run side effects (notifications, GL entries, etc.) in on_update / on_submit.
• Never use frappe.db.set_value() to change a status — it bypasses transition validation and lifecycle hooks. Mutate the doc and doc.save() so validate/on_update run.

Capabilities

1. State Transition Logic

Order Status State Machine:

class SalesOrder(Document):
    def validate(self):
        self.validate_state_transition()

    def validate_state_transition(self):
        """Validate allowed state transitions"""
        if not self.is_new():
            old_status = frappe.db.get_value('Sales Order', self.name, 'status')

            # Define allowed transitions
            allowed_transitions = {
                'Draft': ['Pending', 'Cancelled'],
                'Pending': ['Confirmed', 'Cancelled'],
                'Confirmed': ['In Progress', 'Cancelled'],
                'In Progress': ['Completed', 'On Hold'],
                'On Hold': ['In Progress', 'Cancelled'],
                'Completed': [],  # Terminal state
                'Cancelled': []   # Terminal state
            }

            if old_status != self.status:
                allowed = allowed_transitions.get(old_status, [])
                if self.status not in allowed:
                    frappe.throw(
                        _(f'Cannot transition from {old_status} to {self.status}')
                    )

    def on_submit(self):
        self.status = 'Confirmed'

    def on_cancel(self):
        self.status = 'Cancelled'

2. State-Dependent Actions

Actions Based on State:

class PaymentEntry(Document):
    def validate(self):
        if self.status == 'Draft':
            self.validate_draft_entry()
        elif self.status == 'Submitted':
            self.validate_submitted_entry()

    def before_submit(self):
        # Actions before state change
        if self.payment_type == 'Pay':
            self.validate_sufficient_balance()

        self.status = 'Submitted'

    def on_cancel(self):
        # Reverse actions
        if self.status == 'Submitted':
            self.reverse_gl_entries()

        self.status = 'Cancelled'

Related Skills

• For full role-gated approval workflows (multi-role sign-off), hand off to frappe-workflow-generator.
• The status-master and audit-log patterns are designed by frappe-doctype-architect; this skill implements the transition logic from that plan.

References

State Management Examples:

• Sales Invoice: https://github.com/frappe/erpnext/blob/develop/erpnext/accounts/doctype/salesinvoice/salesinvoice.py
• Purchase Order: https://github.com/frappe/erpnext/blob/develop/erpnext/buying/doctype/purchaseorder/purchaseorder.py

Source & license

This open-source skill is cataloged on AgentStack and links to its original source — we do not rehost the code.

• Author: Venkateshvenki404224
• Source: Venkateshvenki404224/frappe-apps-manager
• License: MIT

Install and usage instructions live in the source repository linked above.