Application Tracker

application-tracker (family tracker member)

Keep a clear, shareable record of where every application stands, and draft the polite follow-ups and thank-you notes that move them forward — without ever sending mail on the user's behalf. This is the tracker member of the job-hunter family, and it maps to "Phase 4: Prepare for Submission" plus "Phase 4.5: Stale-application follow-ups" of the end-to-end hunt.

When to use this skill

Use this skill when the user wants to track applications or draft follow-up communication:

• "Track my applications" / "build me an application tracker"
• "Where am I on all my applications?" / "show me my application statuses"
• "What should I follow up on?" / "which applications have gone quiet?"
• "Draft a follow-up for the Stripe application"
• "I had a phone screen yesterday — help me write a thank-you note"
• "Mark the Acme application as interviewing" / "update my tracker"

Do not use this skill for tailoring or optimizing a resume or cover letter against a posting (use resume-tailor), or for finding or scoring job postings (use job-search). For an end-to-end hunt that spans several of these, the job-hunter orchestrator routes across the family.

Inputs (workspace contract)

This member reads upstream artifacts if present and degrades gracefully if absent, so it also works standalone:

• postings.json (scored postings, produced by job-search): supplies

company, title, url, location, salary, posted date, and the optional score_breakdown. Carry these straight onto the matching tracker.json entries when seeding the tracker.

• Tailored resume / cover-letter filenames (produced by resume-tailor):

e.g. Resume_Stripe_SeniorPM.docx, CoverLetter_Stripe_SeniorPM.docx. Record them on the tracker entry as resume_file / cover_letter_file so the rendered HTML links to the exact materials submitted.

Produces a tracker.json the user owns, rendered into a self-contained ApplicationTracker.html per the family workspace contract (see references/workspace-contract.md, shipped with this skill; the job-hunter orchestrator owns the canonical copy and is the single source of truth for the family's typed hand-offs).

Phase 4: Prepare for Submission

For each targeted position, provide a summary package:

• Link to the original posting (clickable, in HTML)
• The tailored resume file
• The cover letter (if generated)
• A short "application notes" blurb: 3-5 talking points the user should emphasize if they get

an interview, based on how their background maps to this specific role

Save a final Application Tracker HTML file to the workspace folder. Maintain a small JSON file tracker.json with the list of targeted positions (fields: company, title, url, location, salary, posted, applied_date, status, resume_file, cover_letter_file, notes, match_strength, and optionally score_breakdown, see below), then run scripts/generate_tracker_html.py tracker.json --out ApplicationTracker.html to render it. The script bundles inline CSS (from assets/templates/tracker.css), sortable table layout, color-coded match and status badges, and totals-by-status pills, fully self-contained, no external assets, so the user can email or share the tracker without anything breaking. Status values: to apply, applied, interviewing, offer, rejected, withdrawn. Re-run the script as the user updates tracker.json over time.

Field discipline, posted vs applied_date: these are two different dates and the distinction is load-bearing.

• posted is the date the company put the job up. A posting that's been live for 30

days is a soft signal for ghost-job risk (see posting_legitimacy rubric).

• applied_date is the date the user submitted their application. Phase 4.5's

stale-detection (scripts/draft_followup.py scan-stale) reads ONLY this field, never posted. Conflating them produces false-positive stale flags on old postings that were just applied to.

When you set status to applied, set applied_date to today's date. The posted field stays as whatever the original posting showed. Both fields are independent.

Score breakdown (optional but recommended): when job-search has scored a posting (postings.json carries a score_breakdown), include that output as a score_breakdown field on the tracker entry:

"score_breakdown": {
  "cv_match": 4.5, "comp_vs_target": 4.5, "cultural_signals": 4.0,
  "posting_legitimacy": 5.0, "red_flags_penalty": 0.0,
  "weighted_global": 4.5, "recommendation": "apply"
}

When any row has a score breakdown, the tracker renders a colored score badge as the primary at-a-glance signal, sorts rows by weighted_global descending, and adds filter controls (recommendation buckets + minimum-score slider). Clicking a score badge expands the row to show the 5 sub-score bars. Rows without a score_breakdown keep the legacy match-strength tag rendering, backward compat is preserved.

The CSS is the source of truth at assets/templates/tracker.css — it is never inlined back into the script (a load-bearing test enforces this; the rendered HTML must carry the asset's declarations, so asset and script can't silently drift apart).

Phase 4.5: Stale-application follow-ups

This phase runs (a) when the user asks about follow-ups, (b) when the user explicitly invokes "what should I follow up on?", or (c) opportunistically when you notice (via tracker.json inspection) entries that are stale at status=applied.

1. Identify stale applications. Run:

`` python scripts/draft_followup.py scan-stale --tracker tracker.json [--stale-days 7] ` Default threshold is 7 days. Returns the list of applications at status=applied for >=7 days. Does NOT flag entries at interviewing, offer, rejected, or withdrawn, those need different communication patterns (or none at all). scan-stale reads ONLY applied_date — never posted` — so a posting that was live for 30 days but applied to today is not flagged.

1. Surface to user before drafting. Present the list of stale applications

first, ask which the user wants to follow up on. Some users prefer batched follow-ups; some are selective. Don't draft emails for entries the user hasn't asked about.

1. Draft each requested follow-up. Run:

`` python scripts/draft_followup.py draft --template check_in \ --company "" --role "" --applied-date ` The output is a structurally correct email body with [Add one specific qualification...] placeholder. The user MUST personalize before sending, generic follow-ups get ignored at the same rate as no follow-up. See [references/followup-templates.md`](references/followup-templates.md) for the patterns and rationale.

1. Post-interview thank-yous use a different template. After the user

reports an interview (phone screen, onsite), draft a thank-you within 24-48 hours using --template thank_you. Ask the user for one specific thing discussed so the placeholder gets filled with real content.

1. Never auto-send. This script never sends mail, the script doesn't even

import SMTP or email libraries (load-bearing safety test enforces this). The user copy-pastes into their own mail client. The skill is a drafter, not a sender.

1. Cap follow-ups. Per hiring-advisor consensus (Indeed, The Muse, Robert

Half), the convention is: 1 check-in 7-10 days after applying, optional second touch 5-7 days later if you have something new to add, then move on. After 21 days of silence, update tracker.json status to no_response_after_21d, that closes the loop and feeds the learning loop (outcome-learning's Phase 5).

Standalone vs. routed

Standalone, this skill keeps a tracker of whatever applications the user tells it about and drafts the follow-ups they ask for. Under the job-hunter orchestrator it's the Phase 4 / 4.5 member: it seeds tracker.json from postings.json and the resume-tailor output filenames, and its no_response_after_21d closures feed outcome-learning's per-user learning loop. It degrades gracefully either way — with no orchestrator workspace present it simply maintains tracker.json and renders the HTML in the user's folder.

Source & license

This open-source skill is cataloged on AgentStack and links to its original source — we do not rehost the code.

• Author: wexxwuther
• Source: wexxwuther/job-hunter
• License: MIT
• Homepage: https://gdkdigital.com

Install and usage instructions live in the source repository linked above.